Director of Church Administration

Position Summary

The Director of Church Administration for North Raleigh United Methodist Church is the Treasurer and Chief Financial Officer of the Church and, as such, oversees the daily financial health of the organization as well as consulting with church leadership on strategic financial issues.  This position is responsible to the Executive Pastor and the Church Finance Committee with intent to maintain the financial stability and fiscal well-being of the Church.

 

Roles & Responsibilities 

  • Prepares monthly financial reporting of NRUMC financial condition and results of operations for reporting to Finance Committee. Presents the report to the Finance Committee;

 

  • Serves as in-house authority on ACS Financial, People and to some extent Access ACS;

 

  • Manages church liquidity, bank accounts and UM Foundation investments, monitors bank loans and suggests modifications and prepayments when appropriate;

 

  • Maintains contribution records in ACS including stock and foundation gifts;

 

  • Liaison with counters to ensure accurate recording of weekly contributions;

 

  • Processes daily Vanco merchant and bank draft contribution batch imports to ACS;

 

  • Handles printing and distribution of giving statements and responds to member queries;

 

  • Keys and processes accounts payable transactions and ensures appropriate supporting documentation and approval;

 

  • Gathers monthly payroll data for transmission to payroll vendor while ensuring accuracy of resulting payroll and recording of related journal entry;

 

  • Maintains general ledger including chart of accounts, keying of journal entries (approved by member of Finance Committee) and ensuring that balance sheet accounts can be reconciled;

 

  • Reconciles bank accounts on a monthly basis (approved by Executive Pastor) and maintains adequate documentation;

 

  • Coordinates the submission by ministry leaders of annual General Fund and Building Fund budgets and aggregates all budgets for review by Senior Pastor, Executive Pastor, Finance Committee and for submission to Church Council;

 

  • Serves as liaison with Executive Pastor and Generosity Committee regarding opportunities to improve stewardship/generosity and provides data to assist in the successful completion of the annual generosity campaign;

 

  • Handles ongoing tasks related to the NRUMC Endowment including responding to member queries, acknowledging gifts to the Endowment, preparing promotional materials and reports for the Endowment Committee;

 

  • Coordinates the audit of financial statements with the external audit firm including gathering documentation from request list and uploading files to audit portal. Reviews draft of financial statements prepared by audit firm;

 

  • Handles certain matters related to the Columbarium including niche and contract recordkeeping and sale of new niches;

 

  • Manages employee benefit programs including BCBS health insurance, 403(b) retirement plan and AFLAC insurance offerings;

 

  • Handles all tax matters for the church including filing NCDOR sales tax refund requests, filing 1099’s with the IRS and vendors, keeping vendor W-9 information current and responding to tax matters from members and third parties;

 

  • Manages the church property/liability, vehicle and workers compensation insurance programs with Brotherhood Mutual including facilitating claims and assisting the Trustees in the tri-annual insurance renewal process;

 

  • Prepares data for and submits Conference Online data for Tables I section 6, II and III as well as reports for Trustees, Finance Committee and the Audit Report;

 

  • Keeps track of vacation and sick leave balances for the Church Staff;

 

  • Participates in various strategic initiatives and analyses.

 

Qualifications & Education Requirements

  • Bachelor’s Degree in Business Administration with nonprofit/church financial management preferred.
  • Accounting knowledge required.
  • Proficient in Excel, Word and PowerPoint.

 

Preferred Skills

  • Excellent institutional financial management skills.
  • Exceptional communication skills to interpret financial information to pastoral and church staff as well as lay committees and members.
  • Excellent attention to detail.
  • Demonstrates willingness and effectiveness in working with teams within the church and lay community.
  • Demonstrates propensity to bring value to church-wide strategic initiatives.

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